How To Be More Productive And Efficient In What You Do – 20 Keys

I know many people who are very active, who attend to countless tasks on a day-to-day basis and achieve many things, however with the passage of time they carry the feeling of something unfinished, or perhaps as if they needed to give something more importance.

Imagine for example…

  • Completing a university career of years and then asking yourself, what now?
  • Dedicate yourself for a long time to a sport that you never chose
  • Spending years in the same job without this meaning personal fulfillment
  • Losing your health in exchange for all the money you have earned with sacrifice

And it is that productivity on a personal and professional level does not have to do only with achievements or with completing certain activities.

The true meaning of productivity has to do with the personal fulfillment and satisfaction associated with reaching our goals with the least amount of stress possible.

On the other hand, setting clear goals that add satisfaction and development can make a huge difference as long as you enjoy what you do and motivate yourself to do better.

So if you have been wondering how you can be more productive and efficient in what you do, here I share some tips and specific keys that will help you to be so in every sense of the word.


Believe it or not, many of the keys that I share here have to do with making the most important thing you have more efficient and productive: yourself . Because if you take care of yourself, then you will have more potential to develop your daily activities with excellence and achieve any goal you set for yourself.

1. Focus – one thing at a time

One of the most powerful principles of personal productivity is focus. And this is the ability to clearly select what it is you want to achieve and dedicate the greatest amount of time and resources to the execution of that objective.

Contrary to the concept of multitaksing or multitasking that consists of wanting to do many things at the same time, the approach requires you to do fewer things but guarantees that you will complete them successfully.

2. Set priorities

Associated with the previous point, a good way to know what to focus on is through setting priorities. To do this, you should ask yourself questions like:

  • What is my priority professionally this year?
  • What is my family priority this year?
  • What is my personal priority this year?

And so on depending on the different roles you take in life. For example, if you are a pastor of a church or an athlete, you should ask yourself the same questions.

3. Give up unnecessary activities

Additionally, as part of the process of defining priorities, it is also part of determining which activities are NOT a priority. What kind of activities do you do that do not contribute anything to your development or to the achievement of your goals?

Identify what are the things you need to stop doing and make the decision to abandon them. It will not be easy because you have done some of them for social commitments or because they required it.

But that accumulation of unnecessary activities often only steal energy, attention and valuable time to focus on what really matters.

4. Avoid distractions

Now it’s time to identify distractors. These are those activities or even people that subtly distract you from achieving your goals.

That friend who always calls to take you to the party. That cell phone game that dozens of hours without you noticing or even your favorite Netflix series consume time that can never be recovered.

To be more productive, you probably need to disconnect a little and abandon certain unproductive activities.

5. Break your goals into small steps

Did you know that it takes about 40 days for a professional mountain climber to climb Mount Everest and reach the top?

Imagine pretending to do it in 3 days. Chances are you’ll freeze to death before you’ve even accomplished a small fraction of the challenge.

A simple but powerful technique to achieve the stated objectives is to break your goal into small achievements.

6. Make quality contacts

You don’t have to be too smart to discover the importance of having good contacts. Success and personal efficiency are in fact associated with the quality of contacts we build.

So a good way to strengthen your level of efficiency to achieve your goals is to build relationships of trust.

Therefore, I suggest you attend events where you can network , meet people, talk to them, learn about other businesses or other industries.

Open your mind and ask for the phone (or their social networks) to that person who you don’t know at what point could be the key piece for a great business.

7. Delegation

Do everything? That is surely one of the formulas of stress that will lead you to precisely that: do a lot and achieve nothing. With the consequent dose of frustration for not achieving what you set out to do.

A key to personal productivity is learning to delegate.

Ask yourself: Does this task that I am doing, do I necessarily have to do it myself? Can it be done well if someone else does it? Then divest yourself of that obsessive sense of total control and delegate it to someone else. And then, continue again to read the key No. 1.

Get rid of that obsessive sense of total control and delegate it to someone else.

8. Eat healthier

Eating healthier does not mean diets or that you stop enjoying the pleasure of eating well.

It simply means that you become aware of the importance of a better diet and that you begin to form a habit that will have enormous benefits in the long term.

So a good personal commitment would be to cut down on sodas, junk food, less tobacco, and quit excesses to start eating a healthier diet that, I assure you, will make you feel much better. And if you feel better, your physical and mental performance will increase.

9. Drink more water

Somewhat related to the previous point, a good habit that will add a lot of energy and health is to drink more water throughout the day.

Water makes our body work better so one or two liters of water during the day will undoubtedly make a big difference in your mental performance.

10. Walk 15 minutes daily

Walking for a few minutes a day has innumerable benefits for your health. It improves circulation, oxygenates the brain, activates the muscles of the body and burns calories.

I guarantee that doing it consistently will make you feel incredibly better to face daily challenges.

11. Take time for yourself

When was the last time you took quality time alone? Read your favorite book, go to the movies or simply have that meeting with friends that you would like so much.

And what about a vacation, buying that shirt that you like so much or the shoes that you have postponed for so long.

Remember that your most valuable asset is still you. Take time for yourself occasionally and that will make you feel so good that your level of effectiveness will automatically increase.

12. Learn to rest

Stephen Covey said that resting is as important as learning to work. And it is totally true.

I know many of those people who work 12 or 14 hours a day. They give everything for their work (including their health!). They neglect their family, fall into excesses and at the end of the day they realize that all of this will not add as much value as they thought.

Resting adds energy . Knowing how to rest unloads your mind of stress and allows your body to free itself to function better. Resting is not about just stopping work or taking a day to do nothing.

Actually, true rest has to do with many things: breathing, disconnecting, turning off the cell phone, laughing and many other things. Therefore, we must learn to rest well.

13. Stay away from negative people

Have you noticed that certain kinds of people do not add anything of value to your life?

In fact, there are those who, far from contributing something, are so negative that they only serve to contaminate your mind or steal your valuable time.

A good practice for personal productivity is to evaluate who our friends are and make a serious decision to get away from those negative people who do not contribute anything to our lives.

Regardless of whether it is your uncle, your friend or your girlfriend, you will have to weigh whether or not this person contributes to your personal growth and achievements.

14. Learn something new

If you frequently visit this blog, you will have heard me say more than once that in the digital age , the most important thing is to learn and quickly adapt to new knowledge.

In fact more than any other skill, the ability to learn will give you a huge competitive advantage over anyone and will empower you to create strategies that allow you to achieve your goals.

15. Reward your achievements

When was the last time you rewarded your own effort? That’s how it is. When you did it without expecting recognition from anyone else. This is a principle of effectiveness that motivates us to keep going in pursuit of our dreams.

If you’ve made an effort, if you’ve worked tirelessly, if you’ve given everything, it’s time to pat yourself on the shoulder and say: “Well done!

Any achievement, however small it may seem, deserves recognition. Buy yourself something you like, take a vacation, dedicate special time for yourself or do what you like most in life but do not let anything or anyone tell you that your effort has not been worth it.

16. Dedicate time to those you love most

One of the most powerful premises of personal productivity has to do with emotional balance. Many people feel a huge emptiness when they achieve many achievements but feel that they have left aside those they love the most.

A divorce. A son on drugs. A disease caused by excesses. These are just some of the tragedies that are experienced due to a lack of clarity regarding the importance of spending time on what is important.

Finding that balance will fulfill you more as a person and as a professional. Start today.

Dedicate special time to each important person in your life. A call, an invitation to coffee or a special gift or even forgiving offenses will surely make a big difference.

17. Sleep better

There are hundreds of scientific studies that show the importance of getting a good night’s sleep.

It doesn’t necessarily have to be 8 hours, but it does have to be a minimum of 6 or 7 for your body to rest and recover enough energy to face daily challenges with greater concentration.

On the contrary, the vigilance and lack of sleep to complete certain activities only have an impact on lower personal performance. Forming a good sleeping habit will greatly enhance your problem-solving abilities.

18. Read for 15 minutes daily

I don’t know the biological (or psychological) explanation for why reading a good book releases the creative imagination. But I am sure that all technology does not replace in the least the mental richness that reading transmits.

I am sure that all technology does not replace in the least the mental richness that reading transmits.

This is a habit that is worth gold and that I assure you contributes incredibly to being more productive and efficient in everything you do.

19. Evaluate your progress

To be more productive and efficient in reaching your goals, you should regularly evaluate your progress and ask yourself:

  • What am I doing right?
  • What can I do better?
  • What should I stop doing?
Answering these questions honestly will allow you to make the necessary decisions to correct your course and get to where you have really set out to be.

20. Stop procrastinating

Finally and not because it is the least important key. You must learn to stop procrastinating.

Procrastinate they call this. Postponing again and again is a bad habit that has to do with the fear of facing certain activities that we often recognize as important and that require our full attention.


If you follow most of the keys mentioned in this list, you will surely be a stronger, more mature and determined person to dedicate time to what is truly important.

And you will discover over time that you will probably do fewer things, but you will feel much more satisfied and fully fulfilled for having achieved what you have proposed.

Talk to someone about these keys. Talk about them. Memorize them. Print them and make them work. Sharing it with more people will help them to enhance their lives by forming new productive habits.

But everything begins in the mind and is transmitted to the will. And if you leave us a brief comment, it will help us to know that we are contributing to enrich the life of at least one more person on this planet.

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